Inbox



 Inbox link contains the list of all the eFiles that are received/ marked by any other eOffice user.
 
   
 Fig.eFile.1  
 
 
The steps to view Inbox File are as under :

1. Click Inbox under the Files section to view all the Inbox receipts, by. As a result the, Inbox Files screen appears(Fig.eFile.1)
 
2.  Select the file to which action needs to be performed.
 
User cannot forward physical and Electronic file simuntaneously.
 
3. A user can perform any of the below mentioned actions:
 
 There are 7 Actions provided under File Inbox:

  • Receive:   Helps the user to receive the Physical file.
 
  • Reply:  Helps the user to reply to the sender of the file.
 
User can also Pull back the Sent File from the intended recipient even when the File is in the Inbox of the recipient, using the Pull Back link. In case, the recipient has opened the File, then it is not possible to pull back the File. The convention E and P is used to discriminate between Electronic and Physical File respectively.
   
 
 •  Send:  Helps the user to send a particular File/s to the recipient.
 
 •  View: Helps the user to list the Files depending upon its current state. i.e. (Unread, Read, Followed Up, Physical, Electronic, All).
 
  • Move To:  Helps the user to create New Folders and manage Existing Folders.

To create New Folder, user has to select the file for which new folder is to be created.
 
  • More : It perform action as follow :
    1. Park file: Parked File contains files that are temporary closed and work will be done later on.
    • Park file History :Displays the history of the Parked file.
    • Close File :Only creator of the File can close the file, no other person has access to close files
    • Close File History : Displays the history of the closed file.
    • Create Volume : This link helps the user to create a new Volume of an existing file. Volume file is created with the Volume number suffixed adjacent to the file number.
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